36th ANNUAL SERGG MEETING

July 19-21, 2018

Renaissance Marriott Hotel

Asheville, North Carolina

EXHIBITOR TERMS AND CONDITIONS:

WHO:

The Southeastern Regional Genetics Group, Inc.™ (SERGG) has an audience of 175-225 genetics professionals who purchase and/or recommend supplies and equipment for university of public health facilities, both research and clinical. These include researchers, doctors, nurses, lab technicians, consumers, CDC personnel and others who are specialists in fields such as Medical Genetics, Biochemical Genetics, Molecular Genetics and Cytogenetics.

WHAT:

Exhibit booths will be located close to the major presentation and breakout rooms. Breakfasts and breaks will be offered in or near this area to ensure a well-trafficked exhibit.

WHEN:

Exhibits are open Thursday, July 19 from 6:30 pm until 8:30 pm, Friday, July 20 from 7:30 am until 1:30 pm, and on Saturday, July 21 from 7:00 am until 10:30 am. You may set up on Thursday as soon as the exhibit room is available (usually around 2:00 pm). Exhibits must be broken down by 12:00 pm on Saturday, July 21. You must prepare any boxes for shipment and call the carrier to arrange for pickup. Boxes may be left at your exhibit table in the exhibit room. You will find that participants will visit the exhibits mainly during the welcome reception on Thursday evening from 6:30 pm until 8:30 pm, and during the meals and breaks. Please feel free to attend any of the sessions of interest to you.

WHERE:

Renaissance Marriott Hotel, 31 Woodfin Street, Asheville, NC 28801. Phone: 828-252-8211.

RESERVATIONS:

You may register online at SERGG.org and pay by credit card through PayPal or submit with your check made payable to SERGG to 1922 Glenn Drive, Lancaster, SC 29720. Submission of your registration signifies your acceptance of these terms and conditions.

EXHIBIT AND SUPPORT OPPORTUNITIES:

Platinum Exhibitor - $5000

Prime exhibit booth location

Three passes to meetings/meals

Prominent listing in program


Gold Exhibitor
- $3,000

Excellent booth location

Two passes to meetings/meals

Enlarged listing in program

 

Silver Exhibitor - $2,000

Good booth location

Two passes to meetings/meals

Special listing in program

 

Exhibit Space (commercial) - $1,250

Exhibit Space

One pass to meetings/meals

Listing in program

 

Exhibit Space (non-profit only) - $750

IRS Letter indicating Non-profit status must be provided prior to approval of this level of support.

Exhibit Space

One pass to meetings/meals

Listing in program

 

Support Opportunities:

Partial Support of Reception - $5,000 (Three passes)

Partial Support of Continental Breakfast - $3,000 (Two passes)

Partial Support of Break - $2,000 (Two passes)

Travel Support for a Trainee - $1,500

 

Additional representatives MUST register as a Professional meeting attendee.

 

TABLE TOP EXHIBITS:

Each exhibitor will be provided with a skirted 6’ table and 2 chairs and power strip if needed.

DEADLINES:

To be included in the printed program, reservation forms and full payment must be postmarked no later than July 1, 2018.

SECURITY & LIABILITY:

Exhibitors agree to assume the entire responsibility and be insured for their own items of value and any type of liability incurred. Under this agreement, Exhibitors release SERGG, its agents and the Renaissance Marriott Hotel from liabilities of any kind. Promotional materials may not be displayed or distributed in the educational space immediately before, during, or after the CME activity. Exhibitor may not engage in sales or promotional activities, pass out business cards, or take part in the educational discussion while in the space or place of the CME activity.

SHIPPING:

Items may be shipped directly to the hotel and should be shipped to arrive no more than 24 hours in advance of the meeting. Please be advised the hotel may charge you for storing your items and for receiving or shipping more than 5 boxes. Check at the Front Desk and Bell stand personnel will deliver it for you to your booth. Any equipment retrieval must be supervised by you.

 

Your Name

Hold for arrival July 19, 2018

SERGG Meeting

Renaissance Marriott Hotel

31 Woodfin Street

Asheville, NC 28801

 

PROGRAM:

Please provide by July 1, 2018, a description of your company’s product(s) or services (no more than 40 words) for listing in the program. Please include this on the registration form or send to Mary Rose Simpson, by email (This email address is being protected from spambots. You need JavaScript enabled to view it.) or mail (1922 Glenn Drive, Lancaster, SC 29720).

ELECTRICAL SERVICES:

Electrical services, if needed, are included in your exhibitor fee. Please indicate your needs on the registration form.

DISCLAIMER:

Exhibits are open to suppliers of products appropriate to the field of genetics. SERGG reserves the right to select as exhibitors those whose products reflect and support the mission of the meeting. Exhibitor participation in the meeting does not indicate endorsement of said products by SERGG.

HOTEL:

To secure room accommodations, call the Renaissance Marriott Hotel at 828-252-8211. Let them know you are with SERGG in order to get the meeting’s group rate of $174.00 single/double.

DIRECTIONS:

The Asheville Renaissance Hotel is located in the heart of beautiful Asheville, North Carolina and is approximately 20 minutes from Asheville’s (AVL) airport. Asheville Regional airport is serviced by Continental Airlines, Delta, Northwest Airlines and US Airways. Take Interstate 26-West to Interstate 240 East. Exit 5A, Merrimon Avenue. Turn left on Broadway, turn left again on Woodfin. Street. The hotel is two blocks on the right. There is complimentary on-site parking.

REFUNDS:

Requests for refunds must be made in writing and be received by Mary Rose Simpson, Secretary/Treasurer no later than May 1, 2018. An administration fee of $150 will be retained on all refunds. No refunds will be made if space is not used, nor will any refunds be made on space used for a portion of the exhibit period. Subletting of space is not permitted.

SCHEDULE:

Exhibits open: Thursday (July 19) 6:30 p.m. – 8:30 p.m.

Friday (July 20) 7:30 a.m. – 1:30 p.m.

Saturday (July 21) 7:00 a.m. – 10:30 a.m.